How to Review Duplicated Documents
You can review duplicates directly from the Source Documents panel, which displays a list of uploaded documents. When duplicates are detected, Tofu provides two ways to review them:
Option 1: Use the Duplicate Notification Banner
At the top of the Source Documents panel, Tofu will display a yellow notification banner that typically says:
“Detected # set of duplicated documents.”
To review them:
Click Review on the right side of the banner.
This opens the duplicate review mode where you can compare and resolve the files.
Option 2: Review from the Document
You can also review duplicates directly from the document.
Locate the document labeled Duplicated.
Click the Duplicated label to open the duplicate review mode and resolve the files.
Resolving Duplicated Documents
Once in Review mode, Tofu will guide you depending on whether the original document already has an extraction.
Scenario 1: Original Document Has No Extraction Yet
You will see the message:
“Original is not yet linked to any extraction.”
Options:
Extract original and resolve (Recommended)
Creates an extraction from the original document.
Both the original and duplicated documents are marked Done, which removes them from the Needs Review list.
Ignore and Resolve
Marks both the original and duplicated documents as Done, removing them from the Needs Review list.
No extraction is created.
Scenario 2: Original Document Already Has an Extraction
If the original document is already linked to an extraction, you will see a message such as:
“Original already linked to: [Extraction Type]”
The extraction type depends on which extraction type the file was uploaded (e.g. AP Bills, AR Invoices, Bank Statements, or Direct Expense).
Resolve Duplicates
Marks both the original and duplicated documents as Done.
Removes them from the Needs Review list.
💡 Tip:
If a document shows it’s linked to an extraction or invoice, it means an extraction has been created from that file. Click the eye icon to isolate and view linked extractions in the Extractions panel.
Best Practices
Always review duplicated documents before resolving them.
Resolve duplicates after confirming the correct document has been processed to keep the Needs Review list organized.