1. Turn on Bank Statement as Extraction Type
Go to Entity Settings → Features.
Under Document Extraction Types, toggle Bank Statement ON.
Once enabled, tofu will extract key details from every uploaded bank statement, including:
Account numbers
Statement dates
Transaction details
Amounts
References
2. Upload a Bank Statement
You can upload bank statements manually or via a cloud integration:
Go to your Source Documents column.
Click Upload document.
Select your bank statement file to upload.
💡 Recommended: Connect Google Drive, SharePoint or Email
For the easiest workflow, integrate your cloud storage with tofu. Any bank statements uploaded to your connected folder will automatically sync into tofu, eliminating the need for repeated manual uploads.
3. Review the Extracted Data and Mark Ready
Go to the Extractions column to check:
Header Details:
Bank Account
Currency
Statement Dates
Transaction Table (Line Items):
Date
Description (expandable)
Debit / Credit
Balance (if available)
Reference
Currency
Contact
Multi-Currency Notes:
For bank statements, currency is assigned per line item.
If no currency is selected for a row, tofu automatically uses the statement's header currency.
AI Contact Suggestions:
tofie can suggest a Contact name based on transaction details and it learns from your previously reviewed bank transactions, so suggestions get more accurate over time. You can always edit these before exporting.
💡 Tip: Edit header details or line items directly in tofu. Click Save Draft before leaving the page, then click Mark Ready once the data is accurate. If a New contact label or a balance mismatch still needs attention, the statement stays in Draft until you resolve it.
📘 Learn more: How to Review Bank Statements v2 in tofu
4. Export to QBO
Once the bank statement is Ready:
Click Export.
Select the QBO Bank Statement template.
tofu generates a QBO-ready file, eliminating manual conversions or remapping. After you export, the statement moves to Exported.
5. Import into QuickBooks Online
After downloading your QBO-ready export:
Log in to QuickBooks Online.
Go to Settings → Import data → Bank data.
Upload the file you exported from tofu.
Follow the prompts to finish the import.
Transactions are processed immediately, allowing fast reconciliation. Once you've imported the file into QuickBooks Online, click Mark Done to wrap up the statement. To skip this step, turn on Auto-Done under Entity Settings → Features → Extraction Types → Bank Statement.
✅ Pro Tips
Check transaction-level currencies for multi-currency statements.
Use AI contact suggestions to save time, but always review.
Integrate cloud storage for automated uploads.
Always click Save Draft before navigating away.