What Does “Archive” Mean?
Archiving removes a setting from active use without affecting past data.
Archived settings:
Remain visible on historical extractions
Cannot be selected for new extractions
Can be viewed again by enabling Show archived
This approach is safer than deletion and helps maintain an auditable record.
What Can Be Archived?
Accounts
Tax Rates
Contacts
How to Archive an Accounting Setting
Go to Settings → Accounting
Select the category you want to archive: Accounts, Tax Rates, or Contacts
Choose the specific item you want to archive
Click Archive and confirm
The item is immediately removed from active selection.
💡 Tip: You can unarchive items at any time by enabling Show archived and reversing the action.
Viewing Archived Items
Open Settings → Accounting
Enable the Show archived toggle
Archived items appear as read-only and cannot be selected for new documents.
How Archived Settings Behave in Extraction Review
Archived settings may still appear on existing extractions that previously used them
Archived settings cannot be selected for new or edited extractions
This ensures historical accuracy while preventing accidental reuse.
Why Tofu Uses Archiving Instead of Deletion
Deleting accounting settings can cause issues with older transactions and reporting.
Archiving provides a safer alternative that keeps your data consistent, auditable, and intact.