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How to Export AP Bills in CSV or Excel Files

If you’re not using an accounting integration, you can export AP Bills from Tofu using pre-formatted CSV or Excel templates for easy upload into your accounting system.

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Written by SunTao

Step 1: Select AP Bills

Go to your Extractions column. You can select AP Bills in a few ways:

  • Manually select individual AP Bills

  • Use the Extraction filters to view only AP Bills, then click the checkbox beside Extraction to select all

  • Or use the keyboard shortcut Shift + E to select all visible AP Bills

💡 Tip: Selecting multiple AP Bills at once allows you to export in bulk and save time.

Step 2: Click Export

After selecting your AP Bills, click the Export button.

Step 3: Choose Export Format

You’ll be prompted to choose an export format. Available options include:

  • Access UBS (CSV)

  • Accounting AI (CSV)

  • AutoCount Cloud (Excel)

  • AutoCount Desktop (Excel)

  • Bukku (Excel)

  • enoFin (Excel)

  • Express (Excel)

  • FAST - Voucher (Excel)

  • FAST (Excel)

  • freee (CSV)

  • InSoft Accounting (Excel)

  • Microsoft Dynamics 365 (Excel)

  • MISA ASP (CSV)

  • MISA Offline Purchase Goods No Warehouse (CSV)

  • MISA Offline Purchase Goods Warehouse (CSV)

  • MISA Offline Purchase Services (CSV)

  • Money Forward Cloud Accounting (CSV)

  • Multibook (Excel)

  • MYOB (Excel)

  • NetSuite (CSV)

  • Odoo (Excel)

  • PEAK (Excel)

  • QNE Past Bills (CSV)

  • QNE Purchase Invoices (CSV)

  • QuickBooks Desktop (Excel)

  • QuickBooks Online (CSV)

  • Sage 300 (Excel)

  • Sage 50 Cloud (Excel)

  • Sage 50 Desktop (Excel)

  • Sage Accounting CA (Expense CSV)

  • Sage Accounting IE (Expense CSV)

  • Sage Accounting UK (Expense CSV)

  • Sage UBS Accounting (Excel)

  • SAP (Excel)

  • SQL Accounting

  • ThaiTax (Excel)

  • UAE FTA VAT311 (Excel)

  • Winton (Excel)

  • Winton AP List (Excel)

  • Xero (CSV)

  • Zoho Books (CSV)

  • 弥生会計 (CSV)

💡 Tip: If you always export to the same accounting software, for example freee, set CSV Export Target to that software in your Entity Settings → Features. Your exports will then use that template automatically, so you don't have to scroll through the full list each time.

If you switch between multiple export templates, keep CSV Export Target set to None so you can choose the template at export time.

Tips for Efficiency

  • Use filters (such as supplier or date range) to export only the records you need.

  • Export in smaller batches to make review and import easier.

  • Maintain a regular export routine (for example, weekly or monthly) to keep your accounting records up to date.

  • Familiarize yourself with the Extractions view to speed up selection and export workflows.

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